- vermus@gmail.com
VAT registration in the EU for companies
We help obtain a VAT number for companies in the EU: we analyze the requirements of the selected jurisdiction, prepare documents, and support the VAT payer registration process.
- VAT payer registration in EU countries
- Preparation of documents for tax authorities
- Support in communication with tax authorities
- Legal support without unnecessary costs and hidden payments
What is included in the service: VAT registration in the EU
Obtaining a VAT number in the EU is an important stage for companies that plan to work with European counterparties, sell goods or services on the European Union market, and conduct international settlements. VAT payer registration allows the company to correctly process transactions, issue invoices with VAT, and operate in accordance with the tax requirements of the selected country.
For which types of business this service is suitable
The VAT registration service in the EU is suitable for different types of business:
- IT companies and SaaS projects working with clients in the EU
- E-commerce, online stores, and marketplaces
- Trading companies that import or export goods
- Companies that provide services to European counterparties
VAT payer registration in Europe allows businesses to operate transparently, correctly prepare tax documents, cooperate with companies in the EU, and avoid mistakes in international transactions.
Basic benefit of obtaining VAT in the EU
- Legal work with European counterparties: the company can correctly issue invoices and process transactions with VAT.
- Increased trust in the company: having a VAT number confirms the businessu2019s tax registration in the selected jurisdiction.
- Correct tax processing: you receive a basis for reporting, accounting, and international operations in the EU.
How we help you in the process of obtaining VAT in the EU
Analyze the company and type of activity
We study the companyu2019s jurisdiction, business model, type of operations, client geography, and the need for VAT payer registration in the selected EU country.
Check the requirements for obtaining a VAT number
We analyze the tax registration rules in the specific jurisdiction, requirements for documents, reporting, substance, and confirmation of the companyu2019s activity.
Prepare the document package for tax authorities
We help prepare corporate documents, information about directors and beneficiaries, a description of activity, contracts, invoices, and other confirmations of operations.
Complete and submit the VAT registration application
We support the preparation of the application for obtaining a VAT number and the submission of documents to the tax authorities of the relevant country.
Support communication with tax authorities
We help respond to requests from the tax authority, provide additional explanations, confirmations of activity, and documents when needed.
Advise on tax consequences
We explain the basic rules for using a VAT number, the specifics of transactions with counterparties in the EU, and requirements for further reporting.
Organize translations and legalization of documents
If needed, we arrange notarized translations, apostille, or legalization of documents for submission to the tax authorities of the selected country.
Provide further legal support
After obtaining a VAT number, we advise on changes in the company structure, data updates, tax requests, and further business support.
How cooperation works
Application and consultation
The client contacts us through an application form or by phone. We provide a quick consultation and discuss the details of the service.
Agreement on jurisdiction and structure
We choose the optimal jurisdiction and structure for company registration and agree on the cost of the service.
Document preparation
We collect and prepare all necessary documents for registration or service execution and check their compliance.
Further legal support
We provide legal support when needed, including matters related to taxes, reporting, and other issues.
Transfer of documents and instructions
After registration, we transfer the documents to the client and provide instructions for further actions.
Submission of documents and registration
We submit documents for company registration or service execution, ensuring its official status.
Timeline and cost
How the service cost is determined
The cost of our services depends on various factors, such as the complexity of the service, the required additional services, and the specifics of your business. Each case is individual, so we determine the exact cost after a consultation.
Factors that affect the cost
The main factors that affect the cost are:
- Jurisdiction where the company is registered for services related to registration.
- Type and structure of the company for services related to legal support or registration.
- Additional services such as account opening, nominee services, notarized translations, etc.
How to find out the exact cost of the service
To find out the exact cost and timeline of our service, you need to:
- Fill out the form on our website for a preliminary consultation.
- Call us at: +380 (68) 891-60-14.
- Book a consultation, where we will discuss the details and provide an exact cost estimate for your situation.
Additional services and their impact on the cost
Additional options may be added to the base cost of the service, such as:
- Opening a bank account or connecting payment systems.
- Notarial services such as translation and apostille.
- Legal consultations on tax matters and other aspects of activity.
These services may change the final cost, so we always discuss them at the consultation stage.
You may also be interested in other services
Key features of obtaining VAT in the EU
VAT registration in the EU: what is important to know
Obtaining a VAT number in the EU is a procedure for registering a company as a value added tax payer in the relevant country. Such registration may be required for companies that sell goods or services on the European market, work with counterparties in the EU, or carry out intra-European transactions.
Tax authorities check the company, its activity, documents, ownership structure, and the reality of business operations. That is why it is important to prepare the document package in advance and properly justify the need to obtain a VAT number.
When a company needs VAT payer registration
The need for VAT payer registration depends on the country, type of activity, sales model, transaction volumes, and type of clients. For some companies, VAT is required immediately after registration, while for others u2014 after reaching certain thresholds or starting operations with European counterparties.
Most often, obtaining a VAT number is relevant for e-commerce, international trade, IT services, B2B operations in the EU, import, export, and companies working with marketplaces or European payment services.
Tax review and company requirements
During VAT payer registration, tax authorities may check whether the company has real activity, a clear business model, counterparties, contracts, a website, confirmation of operations, and a transparent ownership structure. In some jurisdictions, special attention is paid to the companyu2019s real presence and the economic justification for registration.
The main factors that influence obtaining a VAT number:
- Correctly prepared corporate documents of the company
- Clear description of activity and future operations
- Availability of contracts, invoices, or commercial confirmations
- Compliance with the requirements of the tax jurisdiction
What documents are required to obtain VAT in the EU
The list of documents depends on the country where the company is registered and the requirements of local tax authorities. Usually, to obtain a VAT number, the following are required:
- Corporate documents of the company
- Information about directors, founders, and beneficiaries
- Description of the companyu2019s activity and business model
- Contracts, invoices, or confirmations of future operations
- Information about the address, office, or place of business
In some cases, tax authorities may additionally request a business plan, the companyu2019s website, confirmation from counterparties, bank account details, or explanations regarding future operations in the EU.
Mistakes when obtaining a VAT number
An incorrectly prepared application or an incomplete document package may lead to delays in review, additional requests, or refusal to register as a VAT payer. The most common mistakes are:
- Submission of documents without confirmation of the companyu2019s real activity
- Lack of a clear description of the business model and operations
- Non-compliance of documents with the requirements of the tax jurisdiction
- Ignoring further reporting requirements after obtaining a VAT number
That is why obtaining VAT in the EU should be planned in advance in order to properly prepare the documents, assess the tax consequences, and avoid unnecessary risks.
Why you should contact VERMUS specialists
Professional support allows you to properly prepare the company for obtaining a VAT number, reduce the risk of refusal, and avoid mistakes when submitting documents to tax authorities. VERMUS specialists analyze the business, prepare the document package, and support the client at all stages of registration.
This is especially important for non-resident companies, IT businesses, e-commerce, international trade, and structures working with European counterparties, where tax authorities may carefully check the reality of activity and the economic justification for obtaining a VAT number.
Frequently asked questions about obtaining VAT in the EU
What is a VAT number in the EU?
A VAT number is a tax identifier of a company as a value added tax payer in the relevant country. It is used for processing transactions with counterparties, issuing invoices, tax reporting, and operating on the European market.
When does a company need to obtain VAT in the EU?
The need to obtain a VAT number depends on the country, type of activity, sales volumes, type of clients, and transaction model. Most often, registration is required for companies that sell goods or services in the EU, work with B2B clients, marketplaces, or international payment services.
What documents are required to obtain a VAT number?
Usually, the companyu2019s corporate documents, information about directors and beneficiaries, a description of activity, contracts, invoices, confirmation of future operations, and information about the address or place of business are required. The exact list depends on the country of registration.
How long does it take to obtain VAT in the EU?
The timeframe depends on the jurisdiction, the workload of the tax authorities, the completeness of the documents, and the complexity of the companyu2019s business model. In some countries, the process may be completed faster, while in others it requires additional explanations and checks by the tax authority.
Can VAT be obtained for a company remotely?
In most cases, the preparation and submission of documents can be carried out remotely. However, the requirements depend on the specific country, tax authority, and company structure. If needed, translations, apostille, or additional confirmations of activity may be required.
Why can the tax authority refuse VAT payer registration?
Reasons for refusal may include an incomplete document package, lack of confirmation of real activity, an unclear business model, insufficient justification for the need to obtain a VAT number, or non-compliance with the requirements of the tax jurisdiction.
Does VERMUS help with preparing documents for obtaining VAT?
Yes, VERMUS helps analyze the requirements of the selected country, prepare documents, describe the business model, form the justification for tax authorities, and support the process until a decision is obtained.
Is support required after obtaining a VAT number?
Yes, after obtaining a VAT number, the company must take into account tax rules, reporting deadlines, and requirements for processing transactions. VERMUS can provide further legal support regarding changes in the structure, tax requests, and work with counterparties in the EU.
Contact information
- +38(068) 891 60 14
- Kyiv, 16A Shota Rustaveli Street
- vermus@gmail.com
- Mon-Fri: 09.00-18.00